Module · Contracts

Every contract, every milestone, every commitment

Contracts link buyers to specific volumes, grades, pricing formulas, and shipment windows. BunnaLink tracks commitments against inventory and warns when you're at risk of underdelivery.

01 · Context

A coffee contract isn't a PDF

A coffee contract is a multi-month commitment with hard deadlines and pricing formulas that affect every downstream decision. Losing track of a single clause — 'at least 50% of volume shipped by July 30' — can trigger late-shipment penalties or lost buyer relationships worth hundreds of thousands of dollars. BunnaLink Contracts turns the clauses into live data, not static text sitting on someone's desk.

02 · Capabilities

What you get

Fixed, differential, and forward contracts

All three major contract types supported with their pricing formulas baked in as real data, not just free-text notes on a PDF.

Shipment window tracking

Contracts with 4-month shipment windows get tracked with progressive alerts as the window narrows. You know weeks in advance when a commitment is at risk.

Volume commitment monitoring

Real-time view of delivered vs committed vs remaining per contract. Sales sees what's still to ship. Operations sees what's still to produce. Finance sees what revenue is still pending.

Partial shipment support

One contract can ship across multiple orders or containers. BunnaLink reconciles automatically so contract-level progress stays accurate across every fulfillment scenario.

Amendment audit trail

Every contract amendment creates a new version. Old versions remain viewable with full signature trail. When a dispute happens six months later, the history is right there.

03 · Process

How it works

01

Capture contract terms at signature

Buyer, grade, volume, pricing formula, shipment window, Incoterms, payment terms — all structured data, all searchable.
02

Orders bind to contract

As orders ship against the contract, volume remaining updates in real time. No manual reconciliation. No spreadsheet drift.
03

Proactive alerts

Shipment window at 30 days out with less than 20% volume shipped? Alert. Price locked at contract signature now significantly below market? Alert. Buyer overdue on 50% deposit? Alert.
04

Monthly contract status report

One-page view of every active contract — on track, at risk, or behind. Exec team sees what needs attention. Nothing slips because nobody noticed.

04 · Questions

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Can we handle differential contracts (C + X cents/lb)?

Yes. Differential contracts are a first-class type with pricing that calculates dynamically against current C-market. Every time C-market updates, pending volume revaluation is visible to your sales team.

How are contract amendments tracked?

Every amendment creates a new contract version with the change highlighted. Old versions remain viewable with the full signature trail and the reason for the amendment. Legal audits love this.

Can a single shipment cover multiple contracts?

Yes. A shipment can draw from multiple contract pools if all the relevant buyers approve. BunnaLink handles the contract-level accounting automatically so each contract's remaining volume updates correctly.

Do you support Incoterms-specific logistics rules?

Yes. FOB, CFR, CIF, DAP, DPU all supported with appropriate document generation and cost flow. The Incoterm on the contract drives which shipping docs are required and who bears which costs.

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